Workforce Management System
emSphere is an IT product company passionate on overcoming challenges as well improving user experience & productivity for HR functions.
emSphere is your tech partner for upgrading to a Stellar HR system experience.
EXPERIENCE
Founding team 70+ years combined HR domain & 30+ Years combined Technical expertise
TRUST
7+ years Exclusive OEM Software Product Partner for Honeywell, Siemens & Tyco for India & Middle east
TRACK RECORD
500+ successful project executions
CREDIBILITY
ISO 27001:2013, GDPR Compliance, Microsoft Azure Certified
Overview
emSphere Enterprise Workforce Management Solution is a leading product for capturing the Employee data and Its being used by fortune 500 companies who trust the accuracy of the solution. The product is implemented with 500+ companies with more than 3Lacs employees in India and Middle East.
emSphere Helps client to manage all the aspect of Employee Data right from Employee Data management to Time, Attendance, Leave an Payroll Management along with customized user access and workflow for Approvals with Compliance management.
Our Solution is highly customized to adopt the niche business requirement.
emSphere has a proven record of integration with any 3rd party Access control hardware (Any Face / Finger / Card ) & Software like SAP, ERP , SF or Oracle systems.
emSphere Solutions are GDPR complaint and we emphasis on Data security and Data Confidentiality.
emSphere WorkForce Modules
Salient Features
- Solution Available On Premise as well as On Cloud
- GDPR Compliant
- Multi-location support.
- Multi-tier security provides authorization and control at various stages.
- Configurable work flows & policies.
- Employee self-Service Portal.
- Mobile App (Android & iOS)
- Excel/PDF reports, Graphical reports & Dash boards.
- Organization Chart Upto 5 Level
- User Access & Employee Hierarchy Management
- Interface with any ERP System (add-on)
- Export/import facilities available
- Label Rename as per Org. Nomenclature
Employee Information Management
- Employee general Information.
- Official Details – Deployment
- Qualification details.
- Address Details.
- Family Members details
- Experience & Skill details
- On Site history
- Sabbatical Details
- Training history
- Promotion & rating History
- Employee Document Management
- Employee History Management
Time Attendance Management
- Attendance Management
- Integration with Any 3rd Party Access Control / Biometric Devices
- Geo- Fencing
- Attendance Marking from Mobile App with GPS Location tracking
- Shift Management
- Shift Creation – Default, Flexi, Core, Day Cross/ Night Shift, Break Shift
- Shift Allocation – Assign to Individual, Rotation Pattern Allocation or Auto shift Allocation
- Overtime Management
- OT Calculation as per Shift Duration / IN-OUT Time / Hourly calculation
- Separate Policy for Holiday / National Holidays / Weekly Off
- OT limit Exceeded – Restrict / Warning to approval authority
- Attendance Regularization
- Out-Duty Management- In Day / In Hourly
- Weekly Off Management
- Holiday – Location wise Optional Holidays
Leave & Comp-off Management
- Leave Management
- Policy Configuration – PL, SL, Maternity / Paternity Leave etc
- Customized Approval Workflow for each Leave type
- Mail Alerts & Approval/ Rejection from Mail
- Reminders to Manager for no Actions / Auto Sectioning of Leave
- Proxy leave application by Manager on Behalf of Employee
- Leave Transaction details
- Comp – off Management
- Policy Configuration – Half / Full Day Comp-Off generation
- Approval for Comp-off generation
- Application for Comp-off through ESS Portal by Employee
- Mail Alerts & Approval/ Rejection from Mail
- Comp-Off Transaction details
Payroll Management
- Salary Calculation
- Salary Computation
- Monthly Reconciliation
- Salary Processing
- Arrears Calculations
- Reimbursement & Claims
- Loans and Advances
- Bank Advices
- Pay slip Generation
- Statutory Compliances Management
- Provident Fund (PF)
- Employee State Insurance Contribution (ESIc)
- Professional tax (PT)
- TDS
- Form 16 (Part A & B)
- Other Earning
ESS Portal & Mobile Access
- Employee Self Service (ESS) Portal
- Attendance Details
- Leave Details
- Salary Details
- Tax Investment Declaration
- Reimbursement
- Loans
- Applications for Leave, Comp-Off , Out Duty (In Days / In Hours)
- Update – Address Change / Qualification / Experience/ PAN / Aadhar & Personal Details
- Reports & Dashboard
- Manager can see Subordinates details & Approval / Reject Applications
- Mobile App available on Android and IOS
- Support All feature of ESS except Update information
User Access, Approval Workflow & Alerts Management
- User Access Management
- User Group Creation
- User wise Access Definition
- Audit Trail
- Email Alerts
- On Application Submission & On Approval / Rejection by manger
- Overtime Alerts to respective Managers
- Daily / Weekly/ Monthly Status update
- Workflow Management
- Configurable Workflow Approval upto 4 level
- Conditional Approval
- Parallel Approval
- Different Workflow for Different Applications – Leave (PL, SL, Maternity Leave etc ), Comp-Off etc
- Overtime Approvals by Department Head, Plant Head, Corporate HR or any other employee
emSphere – Mobile App
- Fully functional employee ESS mobile application on the go.
- Available on both Android we well as on IOS platforms
- Attendance capturing with GPS location and photo, remarks options
- Managers can get updates on real time for their team members
- Depending upon the user roles & privileges provided, employees can
- View their attendance status & statistics
- Applications & Approvals for Leave, Regularizations, Out duty, Comp-off etc.
- Get notifications on various events
- Download their Salary slips
MIS and Statutory reports
- emSphere system is updated timely with all the legal and statutory compliances
- Awesome dashboards and Report writer feature insures availability of all required MIS data at fingertips
- Dedicated compliance reporting section with 100+ compliance reports covered for all states.
- All the Central and State wise compliance report formats including Attendance muster, Leave registers , Leave with wages etc. are readily available in the system
- Important compliance points for continuous presenteesim, Overtime hours for month and quarter, blacklisting etc are readily configurable in the system
Workflow Engine and Email Alerts
- Easily define fully configurable workflows with 4 levels
- Define separate workflows for separate functions like requisition, candidate selection, Leave types, employee data, clearance etc
- User groups and user access configurations to set the access privileges for users as well as creating custom users
- Key email alerts include notifications, approvals and reports via email module of HRMS
- Fully Configurable email alert formats with subject, body, template etc using HTML with configurable frequency and settings
- Email alerts are easy to configure using the SMTP details of the mail server
- Add-on SMS alerts module is also available in addition to standard mail alert formats
Dashboard
High Level Solution Architecture
Hardware Device Integrations
Software Integrations
| Hardware MakeBiometric | Device Software | |
|---|---|---|
| Morpho | Morpho Manager | |
| Nitgen | Access Manager Pro | |
| Suprema | Bio-Star 1 & 2 | |
| Virdi | UNIS | |
| Face ID hanvon | Smart Face | |
| eSSL | Time Track | |
| ZKTeco | WDMS | |
| 3rd Party Systems | Integration type | |
|---|---|---|
| SAP | BAPI, .CSV, Adhoc | |
| Oracle | PeopleSoft API | |
| Success Factors | Odata API | |
| Sage ERP | API’s | |
| ADP Payroll | API’s | |
| Any 3d party system | .CSV / .XLS, API’s or DB level | |
Benefits
