emSphere HRMS modules
Human Resource Management System
emRecruit – Recruitment Management Module
- Manpower Requisition Management
- Internal job posting
- Interview Management with score card & status
- Candidate Management
- Resume Parsing
- Offer Management with signed offer letters
- Candidate Document Management
- Vendor Management
- Employee background Management
emWelcome- Onboarding Management Module
- HR Mail invite web portal app to employee
- Employee easy access to information & document filling
- Welcome letter on onboarding completion with digital signatures
- Transparently view employee onboarding progress
- Mail alerts for Team welcome orientation, asset issuance and Training
- Hassle free employee onboarding process
- Great welcome experience
- Effortless job offers / letters
- Interactive onboarding
Employee Information Management
- Employee general Information.
- Official Details – Deployment
- Qualification details.
- Address Details.
- Family Members details
- Experience & Skill details
- On Site history
- Sabbatical Details
- Training history
- Promotion & rating History
- Employee Document Management
- Employee History Management
emWorkforce Attendance & Leave Management Module
- Attendance Management
- Integration with Any 3rd Party Access Control / Biometric Devices
- Geo- Fencing
- Attendance Marking from Mobile App with GPS Location tracking
- Shift Management
- Shift Creation – Default, Flexi, Core, Day Cross/ Night Shift, Break Shift
- Shift Allocation – Assign to Individual, Rotation Pattern Allocation or Auto shift Allocation
- Overtime Management
- OT Calculation as per Shift Duration / IN-OUT Time / Hourly calculation
- Separate Policy for Holiday / National Holidays / Weekly Off
- OT limit Exceeded – Restrict / Warning to approval authority
- Leave Management
- Policy Configuration – PL, SL, Maternity / Paternity Leave etc
- Fully Configurable leave rules
- Proxy leave application by Manager on Behalf of Employee
- Leave Transaction details
- Comp – off Management
- Policy Configuration – Half / Full Day Comp-Off generation
- Approval for Comp-off generation
- Application for Comp-off through ESS Portal by Employee
- Comp-Off Transaction details
- Customized Approval Workflow for each Leave type
- Mail Alerts & Approval/ Rejection from Mail
- Reminders to Manager for no Actions / Auto Sectioning of Leave
- Attendance Regularization
- Out-Duty Management- In Day / In Hourly
- Weekly Off Management
- Holiday – Location wise Optional Holidays
emPayroll Management Module
- Salary Calculation
- Salary Computation
- Monthly Reconciliation
- Salary Processing
- Arrears Calculations
- Reimbursement & Claims
- Loans and Advances
- Bank Advices
- Pay slip Generation
- Statutory Compliances Management
- Provident Fund (PF)
- Employee State Insurance Contribution (ESIc)
- Professional tax (PT)
- TDS
- Form 16 (Part A & B)
- Other Earning
emMobile ESS App
- Attendance, Leave, Salary Details
- Tax Investment Declaration
- Reimbursement & Loans
- Applications for Leave, Comp-Off , Out Duty (In Days / In Hours)
- Update – Address Change / Qualification / Experience/ PAN / Aadhar & Personal Details
- Manager can see Subordinates details & Approval / Reject Applications
- Mobile App available on Android and IOS
- Attendance Capturing through Mobile App with GPS Location tracking
- Support All feature of ESS except Update information
- Reports & Dashboard
emPerformance & Appraisal Management Module
- Goal Setting & Approver capability (Monthly/Half Yearly/ Annual)
- Goal Freezing Goal achievement (Monthly/Half Yearly/ Annual)
- Bulk Upload of goal capability by Team lead / Department head
- Club team’s achievements to Team leaders KRA achievements eg Sales head to his team’s achievement numbers
- Self Appraisal capability, Supervisor, Reviewer Appraiser capability
- Reviewer Appraiser Capability
- Bell and Non Bell functionality, Behaviour indicator capability
- Training Need Identification, Identification of gap employee wise, department and Function wise
- Employee KRA history in designation, function changes. HOD / Team lead can define the KRA for balance year when designation / function change
- Letter generation capability, Reports & Email alerts
emSkill-Training Management Module
- Training masters information program, category definition with customized workflows
- Nomination process (Self/Manager) new training / retraining with Approval process
- Training invite, acceptance & Follow-up
- Coordination (Intimation, Venue, Date, Time, attendance etc)
- Training feedback (employee /manager) and analysis
- Training Calendar
- Fully autonomous integration
- Employee-wise training need recommendation on role and completion data
- Training analysis and reporting – Internal / agency rating based on feedback
emExit-Employee Separation Module
- Resignation request with approval workflow
- Create multiple clearance items and no dues checklist across different Roles, Departments, and SBUs, etc.
- Set policies for employee separation and notice periods.
- Create a smooth process for correction of employee data, especially for payroll.
- Leave and other policy compliance automation during notice period
- Timely calculation of liabilities and dues (FNF with assets)
- Exit Interview Form
- Good exit experience
- No internal manual follow up
- Seamless progress tracking at each level
- Validation check with approval workflows
- Automation for sharing exit documents -experience letter, form 16
emExpense-Travel Expense Management Module
- Define query category, subcategory and priority
- Mapping concerned persons as per query category for resolution
- Raise tickets with approval workflows
- Automated response to queries category wise
- Query escalation for unresolved tickets as per SLA
- Free functioning of HR from routine mundane tasks
- Single platform for all HR helpdesk
- Employee satisfaction increases timely response
- Faster responses increase employee satisfaction
- Transparency to the speed of response
- Improvement in Productivity by Less Footfall at HR desk
emHelpdesk-Ask HR Module
- Define query category, subcategory and priority
- Mapping concerned persons as per query category for resolution
- Raise tickets with approval workflows
- Automated response to queries category wise
- Query escalation for unresolved tickets as per SLA
- Free functioning of HR from routine mundane tasks
- Single platform for all HR helpdesk
- Employee satisfaction increases timely response
- Faster responses increase employee satisfaction
- Transparency to the speed of response
- Improvement in Productivity by Less Footfall at HR desk
emWorkforce Analytics
- Holistic analytics for various HRMS functions catering to organization requirements
- Dynamic filters to sort required data and derive trends
- Employee lifecycle analytics
- Key email alerts include notifications, approvals and reports via email module of HRMS
- Recruitment and employee Exit analytics
- Employee performance analytics
- Attendance & Leave analytics
- Overtime and cost analytics
- Salary analytics
- Gender and Attrition analytics
- Demographic analytics
Hardware Device Integrations
Software Integrations
